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MINUTES OF THE REGULAR MEETING OF THE BOARD OF
DIRECTORS OF CRESTLINE VILLAGE WATER DISTRICT

April 18, 2000

The Regular Meeting of the Board of Directors of Crestline Village Water District was called to order by President Olson at 3:00 PM, on Tuesday, April 18, 2000, at the regular meeting place of said Board at its office in Crestline, California.

ROLL CALL: Present were President David Olson, Directors William Huckell, C. N. McGehee, William Valko and Alan Clanin.  Staff members present were Manager/Secretary Norman L. Hunt, Attorney Ronald Van Blarcom and Office Manager Karl Drew.  Absent were Engineer Fred Hanson and Field Supervisor Robert Jobe.  Also present was Jim Bode, an associate of Attorney Van Blarcom. 

MINUTES OF PREVIOUS MEETING: On a motion by Director Clanin and a second by Director Valko, the Board unanimously approved the minutes of the Regular Meeting of March 21, 2000 as submitted and the minutes of the Special Meeting of March 27, 2000 as corrected.  . 

PUBLIC COMMENTS: None.

REPORT ON MORMON SPRINGS VERTICAL WELL: Manager Hunt reported that the well casing has been set in the new well.  The casing that was installed is 5" casing rather than 6".  With 3-phase power being brought to the well site, the properly sized pump for the well will fit in a 5" casing.  Manager Hunt has signed an agreement with the power company to have 3-phase power brought to the property at a cost of about $5,200.  The 3-phase power should be available at the site by the end of the month. 

Manager Hunt also reported that the Anderson Well has been off line for the past month since the Department of Health Services is requiring that a Source Assessment be completed for this well.  The assessment has been submitted and the District is expecting to receive permission at any time to put the well back on line.  A Source Assessment will also have to be completed on the new Mormon Springs well before the Department of Health Services will accept it.  During the next few years, the District will have to complete a Source Assessment of each of its sources of water.  An item regarding Source Assessments will be included for future Board meetings. 

REPORT ON NEW 1 MG CHAMOIS STORAGE FACILITY: Manager Hunt reported that the contractor, Superior Tank has already begun work on the new tank.  The ring wall has been completed and they are in the process of installing the oil sand material in the center area of the ring wall.  The project is to be completed 180 days after May 1, 2000.  Superior Tank has already submitted the tank drawings to the District's engineers for approval. 

PROPOSED CASH BUDGET FOR FISCAL YEAR 2000-2001: Manager Hunt and Office Manager Drew discussed the proposed cash budget with the Board.  There were several areas of concern in preparing the budget for fiscal year 2000-01.  They are as follows:

1.   The District has completed almost seven years of operations since the last water rate increase.  While there is no need to increase rates at this time, it is important to remember that operating expenses have increased at a greater rate than revenues during the past seven years.  This makes less money available for capital expenditures.  Since fiscal year 1993-94, revenues have increased $143,000 (5.6%) and operating expenses have increased $195,000 (12.7%). 

2.   It has been a dry winter and the District is projecting an increase of $93,000 in the budgeted amount for Purchased Water over last year's budget.  For the first three months of 2000, the District has purchased almost twice as much water as it did for the first three months of each of the last three years.  With Anderson Well being put back on line and with the addition of the Mormon Springs well, it is hoped the projections for the coming year are enough. Crestline-Lake Arrowhead Water Agency has notified the District that they are not planning any increases in the rates they charge the District for supplemental water. 

3.   The Chamois Tank project is budgeted for $500,000 this coming year.  This is considerably more than has been normally budgeted for tank projects. 

4.   The Highway 138 mainline job is almost twice as expensive as the District's normal jobs.  Over the next couple of years, as the mainline project is finished, more funds will be available for tanks and other projects. 

Considerable discussion regarding the Highway 138 mainline project, well exploration, future tank projects and water treatment required by future regulations followed.  There was concern that not enough funds were being budgeted for well exploration.  It is possible that the Highway 138 project will not be allowed by the State this year, due to the work being done on Highway 18, and other funds may become available during the year that would allow well exploration to continue a necessary.  The Camp Seely Refund Agreement expires this year and if certain properties do not make connections to that system before September of this year, additional restricted funds would become available for use. 

On a motion by Director McGehee and a second by Director Valko, the Board unanimously adopted the Cash Budget for fiscal year 2000-2001 as presented.  The Board also acknowledged that there would be no change in the water rates at this time. 

RESOLUTION NO. 318, ESTABLISHING WATER AVAILABILITY ASSESSMENTS FOR FISCAL YEAR 2000-2001: The Board reviewed the proposed resolution.  There are no changes in the assessments from prior years.  The Board briefly discussed the possibility of billing the assessments by adding them directly to the property tax bill.  It was felt by staff that there is little benefit to the District for doing this at this time.  There was also a brief discussion about eliminating the assessment for improved properties.  This would decrease the District's revenues and the amount of fund available for capital expenditures by about $75,000. 

On a motion by Director McGehee and a second by Director Valko, the Board adopted Resolution No. 318, establishing the water availability assessment for fiscal year 2000-2001 at Thirty Dollars ($30.00) per acre for the first acre or portion thereof plus Fifteen Dollars ($15.00) per acre over one acre for all unimproved property, or Fifteen Dollars ($15.00) per acre for the first acre or portion thereof plus Fifteen Dollars ($15.00) per acre over one acre for all improved property within the District, on the following roll call vote:

                     AYES:  Directors Olson, Huckell, McGehee, Valko and Clanin
                     NOES:  None
             
    ABSENT:  None
            ABSTAINED:  None

CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION; PURSUANT TO SUBDIVISION (a) OF SECTION 54956.9; GABLE vs. COUNTY OF SAN BERNARDINO (San Bernardino Superior Court Case No. SCV 39629): The Board entered into closed session at 4:10 PM to discuss this item.  The Board returned to open session at 4:12 PM.  No action was taken during closed session.

MANAGER’S REPORT: None. 

DIRECTOR’S REPORT: Director McGehee inquired about the possibility of rescheduling the date of the regularly schedule Board meeting for June 20, 2000.  He has a scheduling conflict for that date.  This will be included on the agenda for the next meeting. 

President Olson requested that an item regarding the acquisition of a site in the Felsen Drive area for well exploration be added to the agenda for the next meeting. 

Director McGehee asked that staff get a proposal from ACWA-JPIA for Workers' Compensation Insurance coverage. 

As there was no further business, the meeting was adjourned at 4:16 PM.  The next Regular Meeting is scheduled for Tuesday, May 16, 2000 at 3:00 PM.


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