OF THE REGULAR MEETING OF THE BOARD OF
DIRECTORS OF CRESTLINE VILLAGE WATER DISTRICT
Regular Meeting of the Board of Directors of Crestline
Village Water District was called to order by President
Olson at 3:00 PM, on Tuesday, May 16, 2000, at the
regular meeting place of said Board at its office in
Present were President David Olson, Directors William
Huckell, C. N. McGehee, William Valko and Alan Clanin.
Staff members present were Manager/Secretary
Norman L. Hunt, Attorney Ronald Van Blarcom, Field
Supervisor Robert Jobe and Office Manager Karl Drew.
Absent was Engineer Fred Hanson.
OF PREVIOUS MEETING:
On a motion by Director McGehee and a second by Director
Valko, the Board unanimously approved the minutes of the
Regular Meeting of April 18, 2000 as submitted.
ON MORMON SPRINGS VERTICAL WELL:
Manager Hunt reported that Southern California Edison
was in the process of bringing power to the well site.
The District had received bids for the
installation of the pump and controls, but the bids were
unacceptable and had been rejected.
The bids will be resubmitted.
The District will submit a source assessment to
the State Health Department after the pump is set and
the well has been fully tested.
has been no progress on the proposed Felsen well site.
Manager Hunt will review the proposed site with
Mark Bulot and will be contacting the property owner.
ON NEW 1 MG CHAMOIS STORAGE FACILITY:
Manager Hunt reported that the contractor, Superior
Tank, had had a problem installing the oil sand inside
the ring wall. There is supposed to 6" of Class II Base and then about
3" of oil sand inside the ring wall.
The contractor has installed about 12" of
oil sand. The
contractor was also supposed to install a foundation for
the center column of the tank. The oil sand has now been removed, the foundation installed
and the proper amount of oil sand reinstalled.
Hunt also discussed with the Board the pump house that
is to be constructed at the tank site.
It was removed from the contract with Superior
Tank and Manager Hunt has been obtaining bids for its
is considering changing the specifications for the pump
house as it appears to be over designed.
MAIN REPLACEMENT JOBS - DART CANYON ROAD:
Field Supervisor Jobe reported that about 1,780' of new
main had been installed on Dart Canyon Road.
There was a lot of rock in the first part of the
job, but they have moved out of the rock area and were
making pretty good progress. He has also had some difficulty in getting temporary help
this year and that has also slowed progress down.
Hunt reported that the drawings for Highway 138, that
were prepared by Field Supervisor Jobe, have been
submitted to the engineers for their review and
Trans requires engineered drawings be submitted with the
The pipeline crew may work on the Crest Forest
Drive job while the District is waiting for the Highway
138 permits to be approved.
Hunt also discussed with the Board the paving
requirements for the pipeline jobs.
The County Road Department is considering a
proposal to use the District's paving machine and 2
employees to pave Crest Forest Drive and South Village
Lane around the new fire station.
The County would provide all materials and other
workers required to accomplish the job.
In exchange, the paving work that the District is
required to do on North Road and other jobs would be
reduced or eliminated.
ACCOUNTS FROM 1994:
Office Manager Drew discussed with the Board the
accounts that had balances older than five years. He requested that the Board write off the balances for 26
closed accounts and 1 deactivated account from 1994,
Manager Drew also requested that the Board consider
authorizing staff to write off the balance of an abandoned
account from 1996.
The owner of the property had recently contacted
the District about the large balance due on this
an option to the normal deactivation process where the
property owner would need to pay the balance in full now
and pay a reinstatement fee of $150 when he wants
service reinstated, he was offered the option to
deactivate the account without him having to pay
anything now, providing he would agree to pay a full new
tap fee, currently $1,890, at the time he wants water
This is a conditional offer and is subject to
Board approval. The
$1,040.09 would only be written off if the owner agrees
to the terms and with Board approval.
The property owner is to respond to the District
by June 1, 2000 if he accepts the offer.
a motion by Director McGehee and a second by Director
Clanin, the Board unanimously approved the writing off
of the unpaid balances from 1994, totaling $1,834.49.
The Board did not take any action on the account
from 1996 at this time.
OF LIVING ADJUSTMENT TO WAGES:
The Board reviewed the change in the Consumer Price
Index (CPI) for the year ending March 2000.
There are actually two indexes, the Consumer
Price Index for all Urban Consumers (CPI-U) and the
Consumer Price Index for Urban Wage Earners and Clerical
Workers (CPI-W). For
purposes of calculating a Cost of Living Adjustment
(COLA), the two indexes were averaged. The change to the average CPI is as follows:
the past few years, the District has made Cost of Living
Adjustments of around 2%.
This year, the higher oil prices have been the
major cause of the CPI being in the 3% to 4% range.
recommended a 3.5% Cost of Living Adjustment.
This would increase the annual payroll by
approximately $27,000. This amount is covered in the budget for 2000-2001.
a motion by Director Clanin and a second by Director
Huckell, the Board unanimously approved a 3.5% Cost of
Living Adjustment for all employees, including the
General Manager, effective May 27, 2000.
SOURCE ASSESSMENT PROGRAM:
Manager Hunt discussed with the Board the requirement to
complete source assessments on all of the District's
water sources by December 31, 2002.
The District needs to begin doing them now to
have all of them completed on time.
Manager Hunt showed the Board the completed
Source Assessment for Anderson Well.
Staff will make quarterly reports to the Board on
the progress of the Water Source Assessment Program.
AND ACWA-JPIA CONFERENCE REPORTS:
Director Huckell reported on the meetings he attended at
the ACWA Conference on May 10 through May 12, 2000 in
The materials he received at the conference are
on file in the District office.
He recommended the District might want to find
out more about the "Little Hoover Report".
Huckell also reported on the Local Agency Formation
Commission meeting that was held to elect the special
district's representative on the commission.
The incumbent, Gerald Smith of Baldy Mesa Water
District, was reelected.
Hunt reported on the ACWA and ACWA-JPIA meetings that he
attended at the conference.
He attended the ACWA-JPIA Board meeting, since
Director McGehee was unable to attend.
He also attended the Trench and Pavement
Restoration Committee meeting.
The problems that special districts are facing
with counties and cites in regards to having water lines
in the road right of ways, are not improving.
Materials that he received for these meetings and
the other meetings he attended are on file in the
TO JUNE 2000 BOARD MEETING:
The Board discussed changing the date of the regularly
schedule Board meeting from June 20, 2000 to June 27,
to conflicts from medical and vacation schedules, the
Board changed the meeting from June 20, 2000 to June 27,
2000 at the regular time and place.
WITH LEGAL COUNSEL – EXISTING LITIGATION; PURSUANT TO
SUBDIVISION (a) OF SECTION 54956.9; GABLE vs. COUNTY OF
SAN BERNARDINO (San Bernardino Superior Court Case No.
The Board did not enter into closed session to discuss
this item. There
was no discussion on this item.
Manager Hunt commented that it has been several years
since the District has reviewed the District's
Connection Fees for new services.
With increased costs and the change in paving
requirements, these charges need to be reviewed.
Manager Drew shared information with the Board that
Attorney Van Blarcom had obtained from the City of Los
Angeles Department of Water and Power's Urban Water
Management Plan. Their
Unaccounted for Water has been 5% to 10% for most of the
last twenty years. The American Water Works Association's recommended benchmark
for Unaccounted for Water is 10%.
The national average is 16%.
The District's Unaccounted for Water for the last
year is 7.1%.
there was no further business, the meeting was adjourned
at 5:12 PM. The next Regular Meeting has been rescheduled for Tuesday,
June 27, 2000 at 3:00 PM.