Crestline Village Water District

PO Box 3347, 777 Cottonwood Drive, Crestline, CA 92325-3347
Telephone: (909) 338-1727 - FAX: (909) 338-4080


Serving water to the Crestline and Lake Gregory 
area since 1954.


Board Meeting Minutes 

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OCTOBER 24, 2000


President Olson called the Regular Meeting of the Board of Directors of Crestline Village Water District to order at 3:02 PM, on Tuesday, October 24, 2000, at the regular meeting place of said Board at its office in Crestline, California.


ROLL CALL: Present were President David Olson, Directors William Huckell, C. N. McGehee, William Valko and Alan Clanin.  Staff members present were Manager/Secretary Norman L. Hunt, Attorney Ronald Van Blarcom, Field Supervisor Robert Jobe and Office Manager Karl Drew.  Absent was Engineer Fred Hanson. 


MINUTES OF PREVIOUS MEETING: On a motion by Director McGehee and a second by Director Clanin, the Board unanimously approved the minutes of the Regular Meeting of September 19, 2000 as corrected.




DIRECTORS' COMPENSATION: Office Manager Drew briefly discussed with the Board when and how the Directors will receive their pay.  The Directors will continue to receive their normal pay, with no taxes withheld, at the Board meetings.  The District had received a newsletter from the Internal Revenue Service (IRS) that indicated that Directors should be treated as District employees and should have taxes deduced from their pay.  Before this was implimented, the situation was reviewed with Auditor Jay Zercher.  It is his opinion the IRS newsletter was a generalization and that the District's Directors meet all of the IRS 's rules for independent contractors.  If the District were providing benefits to the directors, such as health insurance or retirement benefits, it would be correct to treat them as employees. 


CROSS CONNECTION CONTROL PROGRAM: Office Manager Drew reported that there had not been much activity on this matter since the last Board meeting and the District had not heard from Mr. Walden since the August Board meeting.  Staff is in the process of revising the proposed ordinance that would clarify the District's existing Cross Connection Control Program. 


REPORT ON MORMON SPRINGS VERTICAL WELL: Manager Hunt reported that the well is not yet online.  The radioactivity test results have been received and the radioactivity levels are within the limits allowed by current state regulations.  The source assessment for this well has been submitted to the State Department of Health Services and is in the process of being reviewed.  The required testing for synthetic organic compounds was overlooked and will take about two weeks to be completed.  This testing is required before approval to use the well is granted by the Department of Health Services. 


REPORT ON NEW 1 MG CHAMOIS STORAGE FACILITY: Manager Hunt reported that the tank coating is done.  The final exterior coat does not look good and a bear has scratched the paint on the tank shell.  The painting contractor has agreed to return in the spring to repaint the exterior of the tank. 


The District has received two proposals for the fencing of the tank site.  Diamond Fence submitted a proposal for $9,760 and Elrod Fence submitted a proposal for $5,948.  Elrod Fence will begin installing the fence next week. 


Manager Hunt reported that instead of building a block building for the pumphouse, the District is building a wood frame building.  The District will be able to construct a building that is about twice as big, for less cost.  With the future water treatment that the District may have to do, Manager Hunt felt that it would be better to have the additional room inside the building.  The building will be built with District labor.  The building should be completed in about 30 days and should be ready for use around the same time the tank is ready for use. 


Manager Hunt updated the Board on the treatment processes that are being done to reduce the amount of copper that is leached from customers' plumbing and fixtures.  The District is currently treating water with chemicals at three locations and is treating it with aeration at another site. 


2000 MAIN REPLACEMENT JOBS - HIGHWAY 138: Field Supervisor Jobe reported that the Highway 138 job is completely done.  After the paving was completed, a portion of the street markings did not have the proper reflective material in them and had to be redone.  Some of the customers have begun converting their water services from the old main at the rear of their properties to the new meter locations at the front of their properties.  Customers will have a year to complete the process. 


Manager Hunt reported that this was a difficult job.  The District is in the process of compiling the final job costs and will report them to the Board at the next meeting.  The District has received several compliments from customers about how the crews were organized and how cooperative they were.  The California Department of Transportation indicated that they were pleased with how the District did the job. 


PROGRESS REPORT ON FUTURE WELL SITES: Manager Hunt reported that the owner of the proposed well site had expressed a desire to work through a local realtor, Jim Huskey.  Mr. Huskey has been out of town for several weeks and has not been in touch with the owner since the last meeting. 


ACWA/JPIA AND ACWA CONFERENCE, NOVEMBER 7 - 10, 2000, ANAHIEM, CA: On a motion by Director Huckell and a second by Director Clanin, the Board unanimously approved Director McGehee's attendance of the ACWA/JPIA Conference on November 7, 2000.  No other directors are planning to attend the conference.  Manager Hunt will go to the conference for one day to attend the Pavement Restoration Task Force meeting. 


MANAGERíS REPORT: The Board reviewed a report that showed the results of the leak detection program for the last six months.  Only six leaks in District facilities were found as a result of the leak detection program during that period. 


Manager Hunt discussed with the Board possible changes in the boardroom setup.  He discussed installing a magnetic white board and a projector for presentations.  The projector setup would allow computer generated presentations and video presentations to be shown on a large screen.  He also discussed the possibility of changing the layout of the directors' table so that the viewing of presentations would be better accommodated.  The Board expressed an interest in the proposed changes and authorized Manager Hunt to proceed with the installation of the white board.  The other items will be considered at a later time. 




As there was no further business, the meeting was adjourned at 4:25 PM.  The next Regular Meeting is scheduled for Tuesday, November 14, 2000 at 3:00 PM.


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Page last updated: 11/15/2000 by KBD